top of page

The Committee

Shenton Park Playgroup is an Incorporated Association and is managed by a volunteer committee comprised of members nominated at the Annual General Meeting.

​

Committee meetings are held approximately every two months at the centre. The meetings are held in the evenings and generally run for about two hours. We value the input of all members and welcome any suggestions or feedback. All members are invited and welcome to attend the monthly committee meetings. It provides a valuable opportunity to discuss ideas and help develop a sense of belonging and ownership.

​

Our committee and support roles are outlined below.

Roles

President

Current Status: Filled

RESPONSIBILITIES

  • Oversee day-to-day playgroup operations

  • Ensures the playgroup follows the constitution

  • Chair monthly committee meetings

  • Coordinate updates to the website, welcome pack, and policies

  • Be a signatory for the bank account

  • Support committee officers in their role

  • Communicate with PGWA

  • Communicate with the City of Subiaco

  • Communicate with the cleaner and gardening contractor

  • Oversee playgroup initiatives (i.e Grants, Renovations)

  • Oversee AGM arrangements

  • Chair AGM

  • Handover and support incoming President

  • Manage and check President email account

     

SUITS

Someone who can oversee operations, likes to be across multiple threads, and can be on call to deal with issues as they arise.

 

COMMITMENT REQUIRED

2-3 hours per week PLUS 2 hour committee meeting every 2 months.

Secretary

Current Status: Filled

RESPONSIBILITIES

  • Managing the monthly meeting schedule

  • 1 week before meeting

  • asking members for agenda items

  • At the meeting

  • taking minutes

  • 1 week after meeting

  • distributing minutes

  • Communicating items to purchase to the general purchasing and toy purchasing officer, and items to fix to the maintenance officer

  • Email members reminding them that if Lost Property is not collected by a certain date (give a few weeks’ notice at a time), then it will be donated

  • Manage and check Secretary email account
     

SUITS

Someone who can type (paraphrase), listen, and speak at the same time - a true multitasker!

 

COMMITMENT REQUIRED

2-3 hours per month PLUS 2 hour committee meeting every 2 months

Membership Officer

Current Status: Filled

RESPONSIBILITIES

  • Maintain the membership database and manage member registration with PGWA

  • Print the attendance registers and archive filled-in registers (required by PGWA for potential insurance claims)

  • Give Membership report at committee meetings and also raise any flags with regards to membership retention, including when there are significant numbers of trialling members that don’t join, or when feedback is received regarding members satisfaction with the playgroup

  • Work with the Treasurer to make sure that correct membership fees are paid

  • Be a signatory for the bank account

  • Manage and check Enrolment Coordinator email account

 

SUITS

Someone with attention to detail who likes to deal with people and maintain smooth processes

 

COMMITMENT REQUIRED

2-3 hours per week PLUS 2 hour committee meeting every 2 months

Treasurer

Current Status: Filled

RESPONSIBILITIES

  • Responsible for keeping track of our funds and raise the flag at the committee meeting if our expenses are likely to exceed our income

  • Coordinate between Bank Accounts and Paypal Account (Super easy)

  • Checking that the correct membership fees are paid (super easy with our stripe account, plus all online payments automatically get sent to a spreadsheet and you get an email notification when money has been paid)

  • Do a monthly Treasurer's Report for the Committee Meeting (including money in/money out (cash flow), update the forecast of expense and income for the remainder of the year and projections over 5 year period, and overall balance)

  • Be a signatory for the bank account

  • Send out invoices

  • Make payments

  • Make sure the that other roles are kept in budget

  • Manage and check Treasurer email account

 

SUITS

Someone who likes checking and balancing numbers, and is good at keeping others to budget :) We have a robust financial spreadsheet and graph templates so all you have to do is update the numbers.

 

COMMITMENT REQUIRED

2-3 hours per week PLUS 2 hour committee meeting every 2 months

bottom of page